Our contact details
Address: 557b Wandsworth Road, London, SW8 3JD
Email: info@avpassociation.com
The type of personal information we collect
We currently collect and process the following information:
- Member details
- Name
- Email Address
- Organisation
- Organisation address
- Job Title
- Correspondence
- Emails
- Member Financial Information
- Billing contact email addresses
- Billing Address
- Invoices
- Bills
- Accounting Records
- Website
- Usage statistics
- Employee, consultant and secondee details
- Name
- Email Address
- Organisation
- Organisation address
- Job Title
- Working hours
- Contracts
- Correspondence
How we get the personal information and why we have it
Most of the personal information we process is provided to us directly by you for one of the following reasons:
- to establish or maintain membership or support
We only hold information about individuals whose data we need to process for these purposes, which makes The AVPA Ltd exempt under The Data Protection (Charges and Information) Regulations 2018 as data processing is “carried out by a body or association which is not established or conducted for profit and which carries out the processing for the purposes of establishing or maintaining membership or support for the body or association, or providing or administering activities for individuals who are either a member of the body or association or who have regular contact with it.”
The personal data we process is restricted to personal information that is necessary for these exempt purposes
We use the information that you have given us in order to
- to provide or administer activities for people who are members of the AVPA or have regular contact with it;
We may share contact information with other members or supporters, for example by including it in a directory of AV providers on our website.
Electronic diary invitations may result in your email address being shared with others included in the invitation.
Under the General Data Protection Regulation (GDPR), the lawful bases we rely on for processing this information are:
(a) Your consent. You are able to remove your consent at any time. You can do this by contacting avpa@avpassociation.com
(b) We have a contractual obligation.
(c) We have a legal obligation.
(d) We have a vital interest.
How we store your personal information
Your information is securely stored in a Dropbox (which may be replicated on approved, secured laptops) and on MSTeams
We keep any personal information for up to 3 years after your last interaction with us. We will then dispose your information by permanently deleting it from these records.
Your data protection rights
Under data protection law, you have rights including:
Your right of access – You have the right to ask us for copies of your personal information.
Your right to rectification – You have the right to ask us to rectify personal information you think is inaccurate. You also have the right to ask us to complete information you think is incomplete.
Your right to erasure – You have the right to ask us to erase your personal information in certain circumstances.
Your right to restriction of processing – You have the right to ask us to restrict the processing of your personal information in certain circumstances.
Your right to object to processing – You have the the right to object to the processing of your personal information in certain circumstances.
Your right to data portability – You have the right to ask that we transfer the personal information you gave us to another organisation, or to you, in certain circumstances.
You are not required to pay any charge for exercising your rights. If you make a request, we have one month to respond to you.
Please contact us at info@avpassociation.com or 557b Wandsworth Road, London, SW8 3JD if you wish to make a request.
How to complain
If you have any concerns about our use of your personal information, you can make a complaint to us at info@avpassociation.com 557b Wandsworth Road, London, SW8 3JD.
You can also complain to the ICO if you are unhappy with how we have used your data.
The ICO’s address:
Information Commissioner’s Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF
Helpline number: 0303 123 1113
ICO website: https://www.ico.org.uk
